Policies and Procedures

Policies and Procedures

KIET Journal of Computing and Information Sciences (KJCIS)

POLICIES AND PROCEDURES

About the Journal

KJCIS is a bi-annual, double-blind peer-reviewed research journal published every year in June and December by the College of Computing and Information Sciences, Karachi Institute of Economics and Technology (KIET), Pakistan. KJCIS has been recognized a y-category by Higher Education Commission, Pakistan. The journal has a strong academic editorial and advisory boards. The members of academic editorial and advisory board are distinguished professionals belongs to highly reputable organizations/universities. KJCIS is internationally abstracted and indexed by Crossref, EuroPub, WorldCat, Directory of Research Journals, Worldcat, and . It provides a premier interdisciplinary platform to researchers, scientists and practitioners from the field of computing and information sciences to share their findings and contribute to the knowledge domain at global level. The journal also fills the gap between the academician and industrial research communities. KJCIS focused areas for publication includes but not limited to:

Data mining, Big data, Machine learning, Artificial intelligence, Mobile applications, Computer networks, Cryptography and information security, Mobile and wireless communication, Adhoc and body area networks, Software engineering, Speech and pattern recognition, Evolutionary computation, Semantic web and its application, Database technologies and its applications, Internet of things (IoT), Computer vision, Distributed computing, Grid and cloud computing.

The journal does not charge any article publication or processing fees from the authors.

Address of Publisher

Karachi Institute of Economics and Technology, PAF Airmen Academy, Korangi Creek, Karachi-75190.

Aims and Scope

KIET  Journal  of  Computing  and  Information  Sciences  (KJCIS)  is  the  bi-annual,  multi-disciplinary  research  journal  published  by  College  of  Computing  &  Information  Sciences  (CoCIS) at Karachi Institute of Economics and Technology (KIET), Karachi, Pakistan. KJCIS aims to provide a panoramic view of the state of the art development in the field of computing and information sciences at global level.  It  provides  a  premier  interdisciplinary  platform  to  researchers,  scientists  and  practitioners  from the field of computing and information sciences to share their findings and contribute to the knowledge domain at global level. The journal also fills the gap between academician and industrial research community

Author Guidelines

KJCIS, Online Journal System is used for the paper submission. A submitted manuscripts initially screened by the editorial board and shortlisted for a double-blind review process. All process has been monitored by the advisory and review board of the journal. KJCIS is a multidisciplinary journal that publishes original research papers, and letters of various domain mentioned above. KJCIS does not charge any article processing fees from the authors. The authors are requested to submit their manuscripts as per the following guidelines:

Certify that the paper is original and is not under consideration for publication in any other journal. Please mention so, in case it has been submitted elsewhere.

  • Adhere to normal rules of business or research writing. Font style be 12 points and the length of the paper can vary between 3000 to 5000 words.
  • Illustrations/tables or figures should be numbered consecutively in Arabic numerals and should be inserted appropriately within the text.
  • The title page of the manuscript should contain the Title, the Name(s), email address and institutional affiliation, an abstract of not more than 200 words
  • should be included. A footnote on the same sheet should give a short profile of the author(s).
  • Full reference and /or website links should be given in accordance with the APA citation style. These will be listed as separate sections at the end of the paper in the bibliographic style. References should not exceed 50.
  • All manuscripts would be subjected to tests of plagiarism before being peer-reviewed.
  • All manuscripts go through a double-blind peer-review process.
  • The Journal does not have any article processing and publication charges.
  • Submit your manuscript in KJCIS format. Download Manuscipt Template

We look forward to receiving your manuscripts for consideration in the upcoming issues of KJCIS through the online journal system (OJS) at http://KJCIS.keit.edu.pk

Editorial Board KJCIS College of Computing and Information Sciences Karachi Institute of Economics & Technology

Copyright Notice

  1. Copyright of all the submissions to the KIET Journal of Computing & Information Science will remain to the contributors.
  2. Anyone is allowed to distribute, remix, tweak, and build upon his/her work, even commercially, as long as it is credited/cited to the original contributors of the KIET Journal of Computing & Information Science.

Privacy Statement

The personal data, and research paper entered/uploaded in this journal site will be used exclusively for the stated purposes of this journal. These information are not available for any other purpose or to any other party.

Peer Review Method and Policy

The authors are required to submit/upload their manuscripts on the KJCIS Online Journal System (OJS). Initially, the editorial office assesses the manuscript for its appropriateness, quality, concern domain and plagiarism. If the manuscript is not appropriate for publication in terms of quality and content, the manuscript is editorial desk-rejected. As far as concern, if the manuscript does not conform to the journal's criteria of plagiarism, it is returned to the authors with the advice to reduce the similarity index before re-submission.

The editorial office sends the manuscripts of required quality and acceptable similarity index for double-blind peer review. The manuscript is sent for review to two domain expert reviewers. The reviewers has power to suggest the major and minor changes, or reject the manuscript. Upon receiving the comments from the reviewers, the editorial office either rejects the manuscript or sends the comments to the corresponding author for making the suggested changes. The corresponding author must then resubmit the revised manuscript by incorporating the recommended changes, which the editorial office for the further processes. The final authority to accept or reject a manuscript lies with the editorial office.

Plagiarism Policy

The journal has a zero-tolerance policy towards plagiarism. All manuscripts are screened for plagiarism using the Turnitin software. As per HEC guidelines, all manuscripts should have a similarity index of less than 19%. Authors are requested to read the HEC plagiarism policy. Its link is as follows:

https://hec.gov.pk/english/services/faculty/Documents/Plagiarism/Plagiarism%20Policy.pdf

Subscription

KJCIS is an open-access journal that does not require the payment of any subscription fee as all published papers are freely available for download from the journal's website. We send hard copies to major private and public sector universities and selected business entities free of cost. There are no` subscription charges.

Ethical Guidelines for Authors

  1. The authors must declare that the submitted manuscript has not been published elsewhere.
  2. Authors must not submit the manuscript in any other journal while it is in the review process at KJCIS.
  3. Authors must declare that they do not have any conflict of interest.
  4. The corresponding author must ensure that all the authors have contributed to the submitted article. The corresponding author must also ensure that the author sequence of the manuscript is finalized with the consent of all co-authors.
  5. The manuscript must contain the full names, email addresses, designation, and affiliation of all authors.
  6. If the authors have received funds for the submitted article, they must clearly state it at the end of the manuscript.
  7. The copyright of the published manuscript stays with the authors. However, the content of the published manuscript can be used with proper citation.

Ethical Responsibility of the Publisher

  1. The journal does not publish research papers submitted by the editorial team members.
  2. Advisory board members can submit their manuscripts in the journal but are not encouraged.
  3. Review board members are not encouraged to submit their manuscripts in KJCIS. However, once in a while, we receive manuscripts from a reviewer. In such cases, we do not send the manuscript to the reviewer who has submitted the article for consideration.
  4. KJCIS does not accept the manuscript of KIET's management, including the President, Dean, Associate Deans, and College Directors.
  5. We allow a maximum of one self-publication in the journal. That is the publication of KIET's faculty, staff, and students.

Author Agreement Form

Most manuscripts have multiple authors from different locations and some from foreign countries. It is inconvenient for them to sign one author agreement form and delay the timely publication of the journal. Like many international journals, we send the final draft for proofreading to all the authors, with the advice to check the content in the manuscript before publication. The journal also advises to authors to cross-check their names, designations, and institutional affiliations. We also communicate that if we do not hear from them in a week, we will assume everything is in order, including the consent of all authors.

Duration of Paper Submission

  1. The journal’s call for papers is posted on website, LinkedIn and other social media on a routine basis.
  2. When an author uploads his/her manuscript on the OJS system, it immediately acknowledges the manuscript's receipt and allocates a code, which the authors can use to see at what stage their manuscript is at. The editorial team only processes manuscripts that the authors have uploaded on the KJCIS OJS system.

Review, Acceptance, and Publication of Manuscripts

We can publish a limited number of articles in an issue. Our editorial office reviews the oldest uploaded articles on a first-come, first-served basis and sends them for double-blind review if they are of desired quality. The review process is discussed in the section "Steps involved from the date of receipt of research article till the publication of the article."

Timelines for Publication of Issues

KJCIS is a bi-annual research journal that is published regularly in June and December each year.

Steps involved from date of receipt of research article till the publication of the article

  1. The editorial office initially reviews the manuscripts submitted on a first-come, first basis for quality and plagiarism.
  2. If the quality of the manuscript is not of the desired level, the editorial office rejects it and informs the corresponding author.
  3. The editorial office sends the manuscript for double-blind review if it is of desired quality and similarity. Manuscript is sent to two domain expert reviewers. Both reviewers belong to renowned institutions.
  4. After receiving the reviewers' comments, the editorial team communicates the comments to the corresponding authors. The comments are mostly related to rejecting the articles or accepting them with major or minor changes.
  5. After receiving the revised manuscripts, the editorial office proofreads them and sends them to the printer for the publication of the first dummy copy.
  6. The editorial office then sends the first dummy copy to all the authors for receiving their consent on authorship, the correctness of names, order of authors, and affiliation of the authors.
  7. While sending the dummy copy, the editorial office informs all the authors that if it does not receive any response in a week, it will assume that the authors have consented to the authorships and have no changes to offer. This process is necessary for the timely publication of the issue.
  8. The editorial office sends the first dummy copy with the corrections to the publisher in the final stage.
  9. After receiving the final dummy copy, the editorial office proofreads it and then uploads the manuscripts on OJS to generate DOI.
  10. The editorial office then sends the DOI to the publisher who prints the generated DOI on each article and sends the final manuscripts for uploading on the web page and to the printer for publishing hard copies of the issue.
  11. The process takes six months to one year, depending on the number of manuscripts in the queue.

Article-processing/publication fee

KJCIS is an open-access journal. The authors are not required to pay any processing and publication fees. All published papers are freely available for download from the journal's website. The editorial team sends the hard copies of the issue to select major private and public sector universities and selected business entities free of cost. There are no subscription charges.

Disclosure and Conflict Of Interest

The corresponding authors at the time of publication disclose that none of the authors have a conflict of interest with the publication in KJCIS and their other personal or business interests  

Correction and Retraction of Research Articles

KJCIS have adopted the guidelines suggested by the COPE for Retraction Policy.

Correction by Authors

  1. After uploading the articles, the authors can make corrections when the editorial office sends them the reviewers' reports.
  2. The authors can also edit the first dummy copy, which the editorial office sends to them. After that, we do not allow any correction in the manuscript.
  3. In exceptional cases, we may allow minor changes after the manuscript is uploaded on the KJCIS webpage but before printing the hard copy of the journal.

Retraction by Authors

  1. The authors have the right to retract their articles from the time of submission and before publication.
  2. However, KJCIS may consider retraction after publication in special circumstances if any author or a person reports a serious unethical practice. In such a case, the editorial office forms a special committee to review the case.  

Retraction by the Publisher (KJCIS)

  1. The editorial team of the KJCIS can retract a published article if they receive irrefutable evidence suggesting unreliable findings. Factors that can contribute to unreliable findings are (i) miscalculation or experimental error, (ii) fabrication of data, or falsification of images or results.
  2. The published articles have high plagiarism. At the time of publication, the editorial team checks the similarity index, but its plagiarism index can increase in the future if the authors resubmit the same article with minor changes in another journal. If the plagiarism has increased due to some other authors, we may not retract the article.
  3. The editorial team might retract a published article if the authors' disclosure were not correct or the authors have infringed copyrights.